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ADMINISTRATOR POSITION

NUMBER:
GA591
TITLE:
Grants Coordinator, STEM Programs
CAMPUS: District Norfolk
SUMMARY:
  Tidewater Community College invites applications for a restricted, full-time, faculty administrator position. Under the direction of the Associate Vice President for Grants & Sponsored Programs, the Grants Coordinator serves as a lead team member in developing and maintaining grants awarded by government agencies in support of the Science, Technology, Engineering, and Mathematics (STEM) disciplines consistent with the college priorities, providing technical assistance to faculty and staff for pre- and post- award activities and compliance with grant requirements.

The Grants Coordinator is responsible for researching grant opportunities, developing or writing funding applications, coordinating grant planning activities, preparing final proposals, and submitting proposals. The Coordinator researches and summarizes federal, state, and sponsor regulations and requirements, providing guidance to the project team. The Coordinator also reviews awarded subcontracts, prepares all TCC subcontract documents, and monitors all grant activity in the assigned area for compliance with regulatory standards.
FUNCTIONAL RESPONSIBILITIES:
  1. Coordinates faculty and staff responsible for writing and developing grant proposals to support STEM initiatives. Provides support developing, editing, writing, organizing, and submitting grant proposals.
2. Develops grant outlines, timelines, staffing plans, and budgets which meet state as well as federal agency requirements. Researches and interprets technical funding information and identifies and extracts technical data necessary for proposals and for grant submission.
3. Processes awards/contracts to operating status and when applicable, at federal or state agencies, including budget setup/budget load package, checking of financial and sponsor documents, and working with the grant sponsor and project director/principal investigator (PD/PI) to obtain data needed to load budgets. Includes establishment of complex and large budgets.
4. Reviews and processes modifications for existing awards/agreements including occasional large budgets and prior approvals. Analyzes RFP’s, sponsor manuals, and award documents for post-award and compliance requirements. Creates checklists, spreadsheets, and data management tools as required by TCC processes and specific projects.
5. Manages awarded grants as assigned from pre-award to closeout. Collaborates with Fiscal Services staff to manage close-out of projects in accordance with sponsor and TCC requirements.
6. Reviews awards for accuracy and adherence to original proposal budget, scope of work, completeness, and compliance. Works with PD/PI and/or the project team and sponsor to resolve issues.
7. Reviews and prepares subcontract documents and monitors compliance with regulatory standards. Reviews task order requirements and processes signatures.
8. Serves as post-award resource. Interacts with and provides clarification to TCC’s offices of Fiscal Services and Materiel Management and the project team. Responsible for aiding those departments and team regarding budget questions, such as categories of budget restrictions. Determine schedule for follow-up, if any (for reporting of deliverables, financial statements, and related needs).
9. Researches new federal and state-funded grant opportunities and engages appropriate college faculty and staff in exploring opportunities consistent with college priorities.
10. Assists in preparing and facilitating grant writing and development workshops for faculty and staff.
11. Reads and analyzes highly technical requests for proposals and funding guidelines from government agencies to determine if appropriate for the college and how best to respond.
12. Monitors pending grant proposals and follows up with funding officers as necessary.
13. Maintains necessary legal records, files, reports, databases, and resource materials pertinent to Grants & Sponsored Programs Office activities. Maintains access to federal submission portals navigating the highly technical software processes.
14. Performs related duties as assigned.
REQUIRED QUALIFICATIONS:
  1. Knowledge of the STEM disciplines and relevant types of grants.
2. Demonstrated experience writing grants or bid proposals to government funding sources; researching and identifying funding sources; interpreting requests for proposals and funding guidelines; developing budgets; and submitting proposals through electronic processes.
3. Demonstrated knowledge/application of federal (OMB, CAS, etc.) grant regulations applicable to proposals (or bids) and to post-award/bid management or demonstrated knowledge/application of commercial regulations.
4. Ability to conduct effective grant research.
5. Knowledge of grant writing principles, research techniques, and sources for identifying external funding sources.
6. Ability to effectively apply basic state and federal regulations, policy, and procedures regarding proposal submission or contract development.
7. Knowledge of effective project management principles.
8. Experience designing, writing, and editing complex grant or bid documents including narrative and budget development; designing graphs, tables, and timelines; effectively using Internet; using FastLane, Grants.gov, and other electronic submission tools; and operating a computer and supporting software.
9. Ability to answer technical questions and problem solve.
10. Ability to interpret and apply government regulations and proposal/bid guidelines; manage and prioritize projects effectively to meet office and proposal deadlines; provide technical assistance to staff for pre- and post-award and interpretation of financial and accounting statements; and operate a variety of office equipment.
11. Master’s degree from a regionally accredited college or university.
PREFERRED QUALIFICATIONS:
  1. Experience in higher education and especially in multi-campus institutions.
2. Experience in managing a portfolio of grants, or other external funds preferred. Knowledge of and experience with financial accounting, human resources, and payroll functions required to support grant-funded projects.
3. Effective communications and negotiation skills.
4. Experience working with an ethnically and culturally diverse population; leading collaborative teams and partnerships; and working both independently and as part of a team.
HOURS:
  Varies.
SALARY:
  The College offers a competitive salary and an excellent benefits package.
CLOSING DATE:
  Review of application materials will commence August 27, 2012, and continue until the position is filled.
SPECIAL APPLICATION INSTRUCTIONS:
  For consideration, applicants must submit a cover letter addressing their qualifications for the position, a current résumé, unofficial copies of transcripts of all undergraduate and graduate degrees and any additional relevant coursework, and a completed Commonwealth of Virginia Application for Employment (available online at http://support.tcc.edu/hr/StateApplicationForm.doc). No offer of employment will be made prior to official transcripts being provided to the college. Please direct correspondence to:

Chair, Grants Coordinator, STEM Programs Search
c/o Office of Human Resources
Tidewater Community College
121 College Place, Suite 607
Norfolk, VA 23510

Complete application packages may also be submitted by e-mail: jobs@tcc.edu or by fax: 757-822-1652. Application packages submitted by more than one means (e.g., partially by e-mail and partially by postal mail) will not be accepted. E-mail attachments are accepted only in uncompressed MS Word or Adobe Acrobat (PDF) file formats.

For faculty-ranked positions (teaching, administrative & professional), official transcripts must be on file with the college before an offer of employment can be made. Upon being invited for an interview, candidates are required to have official transcripts sent to TCC at the following address:

Credentialing Office
Tidewater Community College
Green District Administration Building, Suite 623
121 College Place
Norfolk, Virginia 23510
transcripts@tcc.edu

All TCC positions require completion of satisfactory background checks prior to employment. Official transcripts must be on file with the college before an offer of employment can be made.

Additional information about TCC and the position may be obtained by calling (757) 822-1709.

Tidewater Community College is an EEO/AA employer and is strongly committed to achieving excellence through cultural diversity. The college actively encourages applications by and nominations of qualified minorities, women, disabled persons, and older individuals.
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